Stop reading 200-page RFPs line by line. Upload your PDF, get a structured compliance matrix with every requirement traced to its source page — ready to assign, review, and export.
| ID | Requirement | Source | Status |
|---|---|---|---|
| R-001 | Establish Manufacturing Management Program (AS6500A) | Pg 5 | Open |
| R-002 | Document program in Manufacturing Plan | Pg 5 | Open |
| R-003 | Include PRR and MRL Assessment plans | Pg 5 | Done |
Engineering firms spend 8–20 hours manually reading RFPs and building compliance matrices. Here's what goes wrong.
A single "shall" buried on page 47 can cost you the contract. Manual parsing misses requirements in tables, footnotes, and dense paragraphs.
RFPs are full of nested tables that standard OCR can't handle. Section L bleeds into Section M. Your matrix starts with bad data.
When a reviewer asks "where did this requirement come from?" — you shouldn't need 20 minutes to find the page. Every row should link to its source.
Drop your PDF. We handle government formatting, tables, and messy layouts.
Two-pass extraction finds every "shall," "must," and "required" — then verifies nothing was missed.
Check the structured matrix. Assign owners, add responses, flag items for review.
Download a formatted XLSX with compliance matrix, sources sheet, and category summary.
This isn't an AI writing tool. It's proposal infrastructure that reads documents the way your team does.
Click any row in the matrix and see the exact page, section, and sentence it came from. No guesswork. No "the AI said so." Your reviewers can verify every requirement in seconds.
Our first pass extracts all compliance obligations. The second pass audits the results against the original document, catching any "shall" or "must" that was missed. You see a coverage score, not a black box.
Government RFPs bury critical requirements in complex tables. Standard OCR flattens them into unreadable text. BidBaseline preserves table structure and extracts requirements from cells, not just paragraphs.
We handle sensitive proposals. Here's how we protect them.
Your documents are never used to train AI models. Processing happens in isolated sessions. Files are not retained after export.
Designed for CUI (Controlled Unclassified Information) workflows. Private tenant isolation available on Enterprise plans.
AES-256 encryption at rest. TLS 1.3 in transit. Authentication via JWT with secure session management.
Delete a project and everything goes — documents, extracted data, exports. Cascading deletion by design, not as an afterthought.
Start free during beta. All features available, no credit card required.
🎁 Beta users receive 60 days free on any plan. No credit card required.
When the client updates the RFP, diff it against your matrix. Know exactly what changed.
Phase 2Bid assumptions auto-seeded into a risk register. Track probability, impact, and mitigations.
Phase 2Store past proposals, reuse boilerplate, and generate section drafts grounded in your library.
Phase 3Upload your first RFP and get a compliance matrix in under 3 minutes. Free during beta.
Generate Your First Matrix →No credit card required. 50-page limit on free tier.
BidBaseline uses guided AI extraction with a two-pass verification process. The first pass identifies all compliance obligations. The second pass audits results against the original document to catch missed items. Every extracted requirement includes a page-level citation and source quote. Coverage scores are calculated mathematically, not estimated. All results should be reviewed by a qualified proposal professional before submission. BidBaseline is a decision-support tool, not a substitute for professional judgment.